Structured Accounts Payable Control Without Full-Time Overhead.

No. We work directly inside whatever system you already use—Xero, Sage 50/200/Intacct, QuickBooks, Microsoft Dynamics 365, NetSuite, SAP, Access, Pegasus Opera, or custom Citrix/RDP systems—using a dedicated user login you control.

Never. We code invoices, match purchase orders, reconcile supplier statements, and prepare your BACS payment run file. Final approval and outbound bank release remain 100% under your company signatories.

Within 48 hours of cleared payment, we audit your aged creditors, duplicate postings, unapplied credit notes, and VAT coding. If we do not find at least £350 worth of recoverable credits or discrepancies, we refund your £350 in full. If you enrol via Option C (Hybrid Start), 50% of the audit fee (£175) is credited exclusively toward your Month 2 invoice (reducing Month 2 to £825). Standalone Diagnostic Audits do not carry a Month 2 credit. Limited to once per UK Companies House number.

For Monthly Retainers (Option B or Option C), supplier invoices are coded, matched, and posted within 48–72 business hours (2–3 working days), giving full time for thorough three-way PO matching and VAT checks. For Weekly Runs (Option A), invoices are processed within 24–48 business hours ahead of your weekly payment schedule.

Option A (Weekly): Paid strictly via BACS / bank transfer only (Direct Debit is not available for weekly runs). Zero lock-in—cancel anytime in writing before your next weekly billing cycle.
Option B (Monthly): Month 1 is mandatory and paid in full (£1,000 via BACS: £500 non-refundable onboarding retainer upfront + £500 balance due on the 1st). Direct Debit or electronic bank transfer can be used from the 2nd month onward (£1,000/mo), with 14 calendar days' written notice taking effect no earlier than the end of Month 1.
Option C (Hybrid Start): £350 audit + £500 non-refundable onboarding retainer upfront + £500 mandatory Month 1 balance due on the 1st via BACS. Direct Debit or electronic bank transfer can be used from the 2nd month onward, and 50% of the audit fee (£175) is credited on Month 2 (reducing Month 2 to £825). The £175 Month 2 audit credit is a promotional fee deduction applicable solely against an active Month 2 retainer invoice; it holds no cash value and is forfeited if the Client terminates at the end of Month 1. From Month 2 onward, 14 calendar days' written notice applies. For ongoing monthly payments (from the 2nd month onward via Direct Debit or bank transfer), you must notify us immediately in writing if payment arrangements are cancelled—cancelling with fewer than 14 calendar days' written notice before the billing due date does not waive payment of the upcoming invoice.

We flag volume spikes before month-end. Additional purchase invoices above your package allowance are billed transparently at £5.50 per invoice, or we can step your retainer up cleanly to match sustained growth.